Officer Duties

President

• Attends all Board and general membership Society meetings
• Assists with development of state regional patches, publicity and coordination of other officers
• Sets the agenda for society meetings
• Monitors treasury funds
• Serves as ex-officio member of all committees
• Establishes necessary committees and appoints committee Chairs
• Coordinates with other SCGS officers

Vice-President

• Assists with any Presidential duties at the President's request
• Assumes all duties of the Presidency in the absence of the President and continues until the return of the President, or until the next general election
• Responsible for planning and implementing statewide general membership meetings
• Submits plan sixty days prior to the scheduled date of the planned statewide general membership meeting
• Coordinates with SCGS President and other officers

Secretary

• Records and is custodian of all official activities of the Society
• Conducts all necessary Society correspondence
• Delivers collected membership dues to the Treasurer
• Keeps an accurate record in writing of receipts and monies forwarded to the Society Treasurer
• Provides copies of all official business and proceedings, agendas and minutes
• Coordinates with SCGS President and other officers

Treasurer

• Maintains accurate Society financial records and accounts in writing
• Receives all Society bills, receipts for expenses incurred and pays them, keeping an accurate record in writing of disbursements
• Deposits all Society monies received in a bank convenient to the Treasurer
• Submits a written report of Society receipts and disbursements to the President each quarter and/or upon request
• Submits a financial report to the membership at the general membership meetings
• Participates with the Audit Committee in an annual audit of records
• Ensures all Society financial reporting to the government is completed and filed in a timely manner to keep non-profit organization status current
• Coordinates with SCGS President and other officers

Historian

• Manages the pictorial and written events for the Society
• Has scrapbook available at all Society meetings of pictures, clippings, etc., that tell about activities and accomplishments of the Society
• Coordinates with SCGS President and other officers

Newsletter Editor

• Responsible for layout, pictures and editing content for the Society newsletter
• Seeks input from Region Chairs and membership for newsletter content
• Coordinates with membership secretary for list of active members
• Coordinates with SCGS President and other officers

Membership Secretary (May be combined with Secretary)

• Keeps an up-to date list of all Society members, current and expired, alphabetically, by county
• Receives all membership applications for the Society, mails membership cards and other Society literature
• Keeps an accurate record of membership monies forwarded to the Society Treasurer
• Notifies Society members of their expiration status prior to expiration
• Provides a membership list to the American Gourd Society upon request
• Coordinates with SCGS President and other officers